Tuesday, May 18, 2010

How to Manage Deep Shelves

More Organizing Advice from www.thecustomcloset.net

Organizing Tip: Solutions for DEEP SHELVING
Some of my clients have very deep shelving (deep front to back) in their closets, cabinets or open shelves in their garages and other storage areas. It's great to have all that room, but sometimes it can do more harm than good if not organized properly. Deep shelving can cause things to get lost in the back, and make it really cumbersome to access things stored in the back. This can make all that extra space become ineffective, and even wasteful. So, what to do? Here are some options:

1) INSTALL PULL-OUT SHELVES: This is an optimal solution for kitchen/bathroom cabinets, and even some closets because the shelves can then be pulled-out and you will have easy access to everything. But, this may not be a workable solution for wire shelving or garage/attic shelving.

2) LAZY SUSANS: For shelves at or below eye level, put inexpensive 'lazy-susans" in the back section of the shelves. Not a maximum use of space, but whatever is put there can be easily accessed by spinning what's needed into reachable distance...

3) STADIUM SEATING: Think of the concept of the tiered spice racks for the back-end of the shelf, or a make-shift version of this using old shoeboxes or even sturdy cardboard mailing boxes to raise up what's in the back half of the shelf so it's view-able. Keep what you store in the front of the shelf low, so you can see what's on the higher level in the back. (you can wrap the boxes in nice paper to make it look more pleasing. Can combine this w/ the lazy susan idea as well.

4) DEEP BASKETS OR TRAYS: Long baskets or trays that you can pull out to see what's in back. I've also heard someone using window box liners. Not the best looking, but can be very func tional and act as a long slide-able tray.

5) USE THE DOOR: If it's a closet or cabinet, then another great solution I I found is installing baskets, racks, bins, on the inside of the door itself. These can be a larger/deeper size if you install them in the right location on the door so that when the door closes, these bins fit in the space between the shelves. You can then mark a line on the shelf w/ paint, marker, shelf-paper... to block out the area that get's taken up by the baskets, so you know not to put stuff there. Then, your shelf is not so deep anymore b/c you're only storing stuff behind the marked line, and everything, both on the door and on the shelves, is more easily accessible. I've also heard of cutting a U-shaped area out of the front of each shelf to accommodate baskets on the back of the doors and allowing you to reach the back of the shelves.

6) IDENTICAL FRONT TO BACK : Process-wise, you want to store identical things on deep shelves in rows going front to back (no surprises on what's behind the front item - all the same going to the back and nothing unknown get's lost behind the front.)

7) LABEL: Even if you do have to store items in the back that don't relate to what's in front, then simply label the front of the shelves so it's clear what's stored in the back.

So, you can see, with a little creativity, you can transform those deep shelves into much more functional storage spaces!

Linda English
Organizing With EASE, LLC
201-638-9593 | www.orgwithease.com

Wednesday, April 21, 2010

Organize with Zipper Bags!

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(201) 666-1717


How great are zipper storage bags? (such as Ziploc brand). OK, I'll answer - they're awesome: a cheap, effective, durable organizing product. Here are some tips for how to use zipper storage bags around your home and your life:

Playroom
Use a zipper bag to contain all the loose pieces of board games, like Monopoly, Candyland, etc..

Bathroom
Keep toiletries intended for travel stocked in labeled zipper bags. When you're going on a trip, just grab the bags and go!

Kitchen:
Hang a zipper bag on the inside of a cabinet door or on the fridge for keeping coupons. When it's time to shop, just grab the bag and go!

Closets:
Store off season clothing in large size zipper bag totes.

Home Office:
Put owner's manuals and warrantee receipts in zipper bags labeled by room or other meaningful category. Store the bags in alphabetical order in a file box, basket, or drawer.

Travel:
Put shoes inside large zipper bags to keep clothing clean in the suitcase.

Boating:
Put your boating license, boat insurance and registration papers in a sealed zipper bag filled with some air. If the bag accidentally falls overboard, it will float!

Garage/Workshop:
If you have to take a short break during a painting project, place the brush into a zipper bag, squeeze the air out and seal. When you resume your painting, the brush will still be wet and ready to go!

Purse/Briefcase:
Keep a zipper bag in your purse or briefcase to corral all your receipts.

Do YOU have any great ideas on how to use a zipper storage bag? Send me an email and share!


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Until next time, wishing you and easier life by getting organized!

Linda English
Organizing With EASE, LLC
201-638-9593 | www.orgwithease.com

Thursday, April 15, 2010

Office shelving and organizing

Just in time for tax season, The Custom Closet outfitted Weber and Shapiro, tax accountants in Ramsey, NJ, with new shelving and cabinets for their expanded office.
Go to www.thecustomcloset.net for more information.


















Tuesday, April 6, 2010

Tips to Get Organized with Index Cards

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1. Make a to-do list. Probably the most obvious, but what’s great about using index cards for this is that it forces you to be concise. I write my top 3 Most Important Things to accomplish today on my Today list.

2. Take notes. I’m in a meeting with someone, and need a handy medium to take notes … so I whip out a blank card and keep bullet-point notes. Later, I’ll transcribe any necessary actions to my action lists and file the card.

3. Create a PDA. By now the Hipster PDA is pretty famous among productivity circles. It’s a way to keep all the info you need with you anywhere you go, using only index cards and either a binder clip or a rubber band to hold it together. Very handy.

4. Make context lists. In the world of Getting Things Done, context lists are central to organizing tasks. You can create a card for each context — computer, home, errands, etc. And the cool thing: unlike other organizing systems for context lists, with index cards you can place the context card where you need it. In other words, the @Home card is at your home, the @Computer card is next to your computer, the @Errands card can be taken with you.

5. Keep track of projects. There are a million ways of keeping track of all your projects. But few as simple as writing a list of them on an index card. And if you need to expand, you can create a card for each project that needs an outline.

6. Create a crazily obsessed organization system. Personally, I love this one: POIC (Pile of Index Cards). Created by a Japanese guy obsessed with organization, he took GTD to the next level. It’s a bit much for me, but the fetish-ness that he brings to the index card is just wonderful.

7. Create a novel. One card at a time. Nabokov, most famously, wrote entire novels on index cards, composing the novels in bits and ordering them into a book. But other writers have used similar methods using index cards.

8. Leave a note for someone. I like to write notes on a card when I’m forwarding a document or delegating an assignment, clarifying the actions that need to be done to the recipient.

9. Create a quick reminder. Need to remember to do something in the morning? Write it down on a card and place it somewhere you’ll never forget. I like to write down a reminder while I’m on the go, one per card, and then toss it in my Moleskine. When I get to the office or home, I just transcribe the reminders to the appropriate list (or do them immediately).

10. Make your life’s short list. Want to figure out how to simplify your life? Make a card with the 4-5 most important things in your life — your short list. Then focus your life on those things, eliminating all else. By putting this short list on a small card, you can post it somewhere visible and keep those priorities in mind, always.

11. Trick out your Hipster PDA. The regular version not enough? Add a Levinger Pocket Briefcase and some cool printed templates.

12. Organize your research. Regular notes not good enough? Use this system to keep things organized, geeky and useful.

13. Flick them at people in meetings. Ninja-star style. This might not go over too well in some corporate cultures. Be prepared for retaliation.

14. Develop consensus. The Card Carousel technique is actually an interesting way for a group to share ideas and come to a decision.

15. Organize your bills. Create a card for each bill, writing the name of the bill at the top. When you pay the bill, create an entry on the card. This way, you have a running log of all the bills you pay.

16. Doodle. Bored at a meeting? Use a blank card to doodle. Or if you’re more artistic than I am (and it would be hard not to be), you can use it as a mini-sketch pad. Just don’t let your boss see the sketch you did of him in his underpants.

17. Keep recipes. An old-fashioned use for index cards, to be sure, but one that works well. A card is perfect for a recipe, and if you keep them in a handy box, you’ve got them all organized alphabetically, for quick access when your kids are crying from hunger and you can’t remember the Stroganoff recipe.

18. Make a paper airplane. Not as light and far-flying as a model made from lighter paper, but cute nonetheless. Again, another great diversion for those weekly staff meetings. Bonus points: write love notes on them.

19. Flash cards. My kids use these to study for tests. They work well.

20. Origami. OK, I admit that I don’t know how to do this. But how cool would that be?

21. Shopping lists. Keep one posted on the fridge, jot down things as you run out of them, and take it with you on your shopping trip.

22. Book lists. I like to keep two book lists: one is a running list of books I’ve read, and another a list of books I want to read. When I hear of a good book, I add it to the list.

23. Handy log. Want to keep track of your spending, or eating, or anything else? Keep it on an index card, which you can carry wherever you go.

24. Organize your entire home. GTD not overboard-organized enough for you? Try the SHE system (Sidetracked Home Executives). They use index cards to organize everything: tasks that need to be completed on a daily, weekly, monthly, and seasonal basis, cleaning, decluttering, correspondences and more.

Linda English
Organizing With EASE, LLC
201-638-9593 www.orgwithease.com orgwithease@aol.com

Wednesday, March 17, 2010

Achieve Success with Simple Disciplines

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One of my favorite quotes is: "Real success is the result of implementing simple disciplines, and practicing them constantly." (or at least consistently) (I wish I could recall where I heard it so I could give proper credit.)

In any event, I really like this quote because it's so true and applies to most things in life, especially organizing. Here are a few simple organizing disciplines that you can apply to your own life.

Simple Organizing Disciplines:
Put away what you take out.
Put items away in the same place each time.
Abide by the in/out rule: When you acquire something new, discard something old.
Keep similar items together.
Write a realistic to-do list each week, and refer to it daily.
Use a single calendar system to plan your tasks, appointments and events. Refer to your calendar daily.
Process your incoming mail/paperwork daily and in the same place each day.
"Weed" constantly (a critical tip from author/organizer Kathy Waddill). In other words.... PURGE a lot!
Clean up after yourself.
Plan your meals and stick to your plan.
File paperwork often.
Getting and staying organized does not have to be so difficult. You can be successful and achieve your goals by implementing some simple disciplines....and practicing them constantly!
Linda English
Organizing With EASE, LLC
201-638-9593 www.orgwithease.com

Wednesday, March 3, 2010

Organizing Tip: The Concept of "Limiting Containers"

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Today let's talk about keeping our volume of stuff in check. By this I mean.... MOST OF US HAVE TOO MUCH STUFF! So, how do we combat this problem? One way is by using the concept of 'Limiting Containers'. Simply speaking, if you assign a specific amount of space for your stuff, then it's obvious when you've got too much stuff and it's time for some decisions to purge. And by purge I mean: Throw out, donate, relocate, give away, or sell.

You already have limiting containers all over your home. Your kitchen drawers, your closets, various bins and baskets, even your garbage can. But, the big question is: are you using these containers as LIMITING CONTAINERS, ie: only keeping enough stuff to fit comfortably in these containers? Or, are you letting the stuff overflow?

Let's take the garbage can as an example. It's a container, right? And, even more, you've defined the kind of stuff you want to put in it, namely: GARBAGE. OK, so throughout the day and week, you're putting garbage in the container. At some point, it gets full. If you keep filling it, then it starts to overflow. If you don't do some purging, it will keep overflowing and you may even decide to stop putting garbage in it and start leaving your garbage all over the place. This is now clutter (not to mention it becomes unsanitary).

BUT, if, when the garbage gets full, you make a conscious decision to PURGE (ie: empty the garbage and put it out for your local trash-removal service), then you've established it as a LIMITING CONTAINER, and when it gets full, you make the decision to purge.

So now let's apply this same principle to 2 other problem areas of your home. For example 1) a Child's Playroom or 2) a Filing Cabinet.

1) Child's Playroom
If your child's toys are overflowing both in and out of the room, then it's time to designate the room as a limiting container, and within the room, assign specific shelves and bins/baskets as limiting containers for various kinds of toys. When things get full, it's time to purge. Teach your children that they can only keep the amount of toys that will comfortably fit inside the room, and inside the bins and boxes, and they will learn a valuable lesson in life to keep their volume of stuff under control.

2) Filing Cabinet
If your home or office filing cabinet is full to the brim, then it is likely that not only can you not find what you need when you need it, but you will also probably stop filing documents and leave them all over the place instead. Establish the cabinet as a limiting container, and start purging the old documents that are no longer needed. Then, establish your rules for purging documents on a regular basis so that the backlog doesn't happen again. Additionally, make sure you are only keeping documents that you truly need for either personal, legal or tax reasons, and stop saving the rest.

By implementing the concept of LIMITING CONTAINERS, you will be well on your way to keeping your volume of stuff in check and eliminating your clutter!
Linda English
Organizing With EASE, LLC
201-638-9593 | www.orgwithease.com | orgwithease@aol.com

Friday, February 12, 2010

Find What Motivates You (and use it to get organized!)

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Today I thought I'd talk about MOTIVATION. A lot of people say that they want to live a more organized life, but they just don't feel like doing anything about it. Or, they begin a project, then give up after a while. There could be many reasons for these scenarios, but one inherent theme is that if you don't have the motivation, you simply aren't going to do it. And, even more importantly, as with anything in your life, if the motivation doesn't come from within YOU (ie: not someone else telling you that you need to do it), then the likelihood of you succeeding is very slim.

So, if you're having a hard time finding the motivation, here are some ideas to overcome that challenge:

Think about other areas of your life where you actually ARE motivated to do something, and try to tap into that motivation somehow. For example, maybe you thrive on competition. So, create a competition between you and a friend to achieve some organizational goal you've been struggling to tackle. (Maybe even add a little wager of some sort to make it more interesting!)
Tap into the feeling of the end-result. Recall a past time when you achieved something you wanted, and remember how great it felt. If you keep your eye on that feeling, it can drive you to achieve your goal!
Make the project smaller: Maybe the project you want to do is overwhelming to you. Well, break it up into small chunks, and tackle one at a time. The feeling of accomplishing even the smallest of goals can keep you going to do more and more!
Get a 'Clutter Buddy'. If you think getting organized is boring (not me!), then perhaps you need a 'clutter buddy'. This is someone who is NON-JUDGEMENTAL, who can simply be with you while you do the work.
Throw a party! This has worked in my home a lot. Whenever my husband and I have been putting off doing some kind of home-improvement or decorating, hanging pictures, whatever.... we decide to throw a party. That gives us the motivation to finally get it done in time for the party!
And, of course, sometimes you simply cannot find the motivation on your own. Then, tell yourself it's ok to ask for help. That's why businesses like mine exist. We really can help, and as for me personally, I LOVE to help people live easier lives. THAT'S WHAT MOTIVATES ME! Just give me a call at any time for a FREE 1/2 Consultation to discuss your needs and determine if hiring a Professional Organizer is right for you. And, as a side note, quite often, if you're paying to have someone help and guide you, then the fact that you're paying money is enough motivation to get it done in the quickest time possible! (And... you had an expert help you do it the best way possible!)

Linda English
Organizing With EASE, LLC
201-638-9593 | www.orgwithease.com | orgwithease@aol.com